Job Summary
Vendor Accounts Payable Specialist – Work From Home (WFH)
Introduction
Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a Vendor AP Specialist WFH today with HealthTrust Workforce Solutions.
Benefits
HealthTrust Workforce Solutions offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retirement readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Note: Eligibility for benefits may vary by location. Come join our team as a Vendor AP Specialist WFH. We care for our community! Just last year, HCA Healthcare and our colleagues donated $13.8 million dollars to charitable organizations. Apply Today!
Position
JOB TITLE – Vendor Accounts Payable Specialist
About HealthTrust Workforce Solutions
HealthTrust Workforce Solutions (HWS) is an affiliate of HealthTrust. HealthTrust is a subsidiary of Nashville-based HCA, one of the nation’s leading providers of healthcare services, operating 178 locally managed hospitals and 119 freestanding surgery centers in 20 states and the United Kingdom. HWS is headquartered in Sunrise, FL and has 750 employees (with over 550 in Sunrise). HWS is essentially a staffing and recruiting company. We are the largest provider of healthcare managed staffing program solutions. HWS manages contract labor (supplies clinicians/nurses) to hospital systems. HWS provides both travel and per diem nurses. We employ our own nurses and also utilize over 300 vendors (other Healthcare staffing companies) to supply clinicians to our clients.
General Summary of Duties
The objective of the Vendor AP team is to ensure payment to these 300+ vendors by resolving any disputes or discrepancies. The Vendor AP team interacts with vendors via phone calls, meetings and emails on a regular basis. The Vendor Accounts Payable Specialist responsibilities include but are not limited to: establishing and maintaining relationships with vendors, addressing inquiries, resolving issues and ensuring timely and accurate payment in accordance with policies, procedures, agreements and other objectives as set forth by the AP Manager. Provide reporting and suggestions to management for process improvements.
Supervisor – Vendor AP Manager
Supervises – None
Essential Functions
• Acknowledge vendor emails and/or calls within 24-48 hours.
• Store records of researched information from vendor emails and saves them to a shared, public drive.
• Research vendor related inquiries and discrepancies.
• Update vendors on payment status of open items.
• Conduct vendor meetings as needed.
• Process necessary Payroll Correction Forms (PCF’s) in an accurate and timely manner via the daily upload file. The daily upload file has a daily cut off time of 3pm for all reps.
• Review output file on a daily basis for a min of one hour. The output file is generated after IT loads the daily upload file. All reps will need to review the output file, correct any errors and resubmit for processing.
• Review Billing’s hard stops and complete necessary corrections to clear items off report on a daily basis.
• Ensure accurate and complete up-to-date vendor contact information.
• Identify any Kronos interface issues and enter them into the Kronos issue file for further review by IT. Responsible to send weekly file to IT for correction.
• Possess advanced Excel skills and expe