Essential Functions
Note: The essential duties and primary accountabilities below are intended to describe the general content of and
requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or
most of the primary accountabilities listed below. Specific tasks, responsibilities or competencies may be documented in the incumbent’s performance objectives as outlined by the incumbent’s immediate supervisor or manager.
1. Provide administrative and operational support to the Compliance and Legal departments across the organization.
2. Prepare and execute mail merges for regulatory and legal communications.
3. Draft and process regulatory change forms and correspondence, as needed.
4. Enter and maintain pharmacy licensing information within internal tracking systems, ensuring accuracy and timeliness. Perform license verifications and maintain accurate records of findings.
5. Prepare regulatory documentation for supervisory review and approval.
6. Conduct research on regulatory agency websites to identify appropriate contacts and mailing addresses for required notifications.
7. Perform license verifications and maintain accurate records of findings.
8. Format and standardize policies and related documentation for consistency and compliance (subject to supervisory review).
9. Scan, organize, and maintain electronic documents in accordance with recordkeeping standards.
10. Conduct initial reviews of contracts and agreements, escalating to legal counsel for further analysis and approval.
11. Perform document redlining and formatting revisions to ensure clarity, accuracy, and consistency.
12. Coordinate and process electronic signatures for contracts and legal documents.
Marginal or Additional Functions
Provide general administrative support as needed.
Assist with special projects related to compliance, legal operations, or regulatory requirements.
Other duties as assigned
Supervisory and Managerial Responsibility
- This role will not have supervisory responsibilities
Knowledge, Skills & Abilities
Education, Licensure or Certification:
• High school diploma or equivalent required.
• Associate’s or Bachelor’s degree in Business Administration, Legal Studies, Healthcare Administration, or a related field preferred.
Work Experience or Related Experience
• 1–3 years of experience in administrative support, compliance, legal, or healthcare-related roles preferred.
Specialized Knowledge, Skills & Abilities
• Basic understanding of regulatory processes and documentation, preferably within healthcare or pharmacy environments.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), including mail merge and document formatting.
• Experience with document management systems and electronic signature platforms preferred.
• Strong attention to detail and ability to review documents for accuracy and completeness.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Effective written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
Equipment
• Working knowledge of a PC, business and communications software (MS Office), and web-based tools are required.
Travel Requirements and Conditions
• No travel required.
Work Environment, Conditions and Demands
• Work is primarily performed in a remote home or office environment.
Physical Requirements and Demands
• Regular eye-hand coordination and manual dexterity required to operate office equipment.