Operations Assistant (Part-Time)
About the role A Protect Life Michigan (PLM) Operations Assistant carries out the mission of PLM by facilitating administrative tasks that support the daily operations, onboarding, gifts processing, and other functions that keep the organization running smoothly. Reporting to the Director of Operations, this individual will help ensure that Protect Life Michigan’s databases and processes are maintained and accurate. This is a part-time position. The candidate will typically work 16-20 hours per week. Remote but must reside in (or be willing to relocate to) Michigan, with the capacity to travel for work on occasion. What you'll do • Facilitate staff onboarding by completing tasks such as registering for support raising bootcamps, booking travel, creating email accounts, mailing materials, sending training access, and setting up accounts in software platforms. • Monitor and review the "donor namestorming" wait bin as part of onboarding processes. • Monitor credit card transactions in Bill.com to ensure proper financial oversight • Regularly monitor and manage the organization’s Gmail inbox to address incoming inquiries and correspondence. • Conduct monthly audits of Google Drive to ensure it remains organized and clutter-free. • Perform monthly reviews of Mailchimp to maintain clean and efficient email campaign management. • Assist with the drafting, review, and implementation of organizational policies. • Review suspected phishing emails and take appropriate action to protect the organization’s cybersecurity. • Contact donors with expiring payment methods to ensure continuity of contributions. • Audit Neon CRM accounts to identify and merge duplicate profiles. • Periodically attend or assign staff to attend events and outreaches to assist in the missional work of Protect Life Michigan • Assist in other projects as needed Qualifications • Commitment to the pro-life movement and the mission of Protect Life Michigan. • Ability to commit to the position for at least one year. • A positive view of support-raising and/or fundraising • Ability to effectively communicate in writing and in person • A positive attitude, attention to detail, and ability to organize effectively. • Proficiency in Google Applications (Docs & Sheets), Canva, Mailchimp, and can easily learn new computer applications. Knowledge of QuickBooks is preferred but not required. • Must be a self-starter with the ability to work independently and productively. Salary/Benefits Salary and benefits are determined by the needs of the individual, commensurate with education and experience. Benefits include: • After completing 1 year of work, eligibility for employer-matched Simple IRA. • Ample professional development opportunities. • Protect Michigan is a support-raising organization. The salary and all expenses associated with this position will be fundraised by the candidate. Protect Life Michigan will provide training and coaching in order to help the candidate reach full support and will pay the candidate while they raise support. We have an excellent track record of helping job candidates reach full support: 85% of our candidates have reached full support within 2-3 months. All applicants must be supportive of this approach and open to engaging in it. • Ample paid vacation time, holidays, and sick days. • Semi-flexible schedule to be set with the employee and supervisor • Ability to work from home.