Legal Assistant/Office Manager

About the Firm We are a small, established law firm located in Old Town Pasadena, handling complex civil matters ranging from personal injury litigation to real estate transactions. We are seeking a reliable, highly organized Legal Assistant / Personal Assistant to work closely with the firm’s managing partner in both professional and administrative capacities. Position Overview This position is best suited for someone who identifies primarily as a personal assistant rather than an experienced paralegal. While the role includes many duties typical of a litigation legal assistant, prior paralegal experience is not required. The managing partner will be regularly available to train and mentor the right candidate on necessary legal and paralegal tasks. The ideal candidate is detail-oriented, adaptable, comfortable with shifting workloads, and enjoys working in a small firm environment with direct attorney collaboration. Schedule & Work Arrangement • 4 days per week • Approximately 5 hours per day on average • Two days in-office (Pasadena) and two days remote, as needed • Daily hours may vary based on workload (as few as 3 hours or up to 8 hours on a given day) • Total weekly hours will consistently fall between 20–25 hours Key Responsibilities • Provide administrative and litigation support in complex civil matters, including personal injury and real estate cases • Assist the managing partner with day-to-day tasks and case-related organization • Prepare, format, and proofread legal documents and correspondence • Manage the firm’s litigation calendar, including court deadlines and hearings • Manage the senior partner’s professional and personal calendar • Assist with preparing monthly billing statements and related administrative work • Maintain organized physical and electronic case files • Communicate professionally with clients, courts, and opposing counsel Qualifications • Strong typing and document preparation skills • Highly organized with strong attention to detail • Comfortable assisting with billing and administrative processes • Ability to manage fluctuating workloads and shifting priorities • Professional, dependable, and discreet with confidential information • Willingness to learn legal and paralegal tasks through hands-on training What We’re Looking For This role is ideal for someone who: • Enjoys personal assistant–style work in a professional setting • Is eager to learn and grow into legal support responsibilities • Values flexibility while maintaining accountability • Prefers a small, collaborative firm environment Compensation • $45 per hour • Paid on an hourly basis for actual hours worked How to Apply Interested candidates should submit a resume and brief cover letter describing their background and interest in the position via email to [email protected] Pay: $45.00 per hour Benefits: • Health insurance Work Location: Hybrid remote in Pasadena, CA 91101 Apply tot his job