This is a remote position. Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break. Job Type: Full-time Responsibilities : Manage and organize email inbox (5,000+ emails) with proper folder structure and timely responses within 1 hour during business hours Chase daily timesheets and site diaries from field staff, ensuring 100% completion and accuracy Coordinate and reconcile timesheets against site manager reports and truck diaries Complete Wonderbuild system setup to 100% operational status, including contacts, templates, messaging channels, and cost codes Process and allocate invoices to correct job costings within Wonderbuild system (with guidance on complex cost coding) Maintain subcontractor compliance documentation, insurance tracking, and licensing within Wonderbuild Coordinate calendar management including meeting scheduling with travel time considerations and blocked hours Provide consistent client communication from project initiation through completion and aftercare Implement and monitor quality control checklists for all job phases Create and maintain standard operating procedures (SOPs) and process documentation Coordinate with site personnel (foremen) to ensure resources and checklists are received and completed Support progress claim preparation and invoice drafting within Wonderbuild system Manage job documentation using established folder templates Handle variations processing and documentation as directed Scopes : Full-time virtual assistant role supporting residential construction operations Primary focus on administrative tasks with potential growth into project coordination responsibilities Direct communication with site foremen, subcontractors, and clients as needed Responsibility for maintaining multiple concurrent construction projects Initial 30-60 day period focused on system optimization and process establishment Long-term scope includes taking over routine administrative tasks to free up business owner for growth activities Potential evolution into more specialized project management or estimating role based on performance and business needs Work within established Wonderbuild ecosystem with integration to Xero accounting system Support for 2-4 concurrent residential construction projects with plans for business expansion Requirements Strong background in residential construction industry with understanding of building terminology and processes Experience with construction project management software, preferably Wonderbuild Excellent written and verbal communication skills Proficiency with email management and organization systems Experience with timesheet and payroll coordination Understanding of construction cost coding and job costing principles Ability to work independently while maintaining attention to detail Strong organizational and administrative skills Familiarity with subcontractor management and compliance requirements Comfortable using various communication platforms (email, Wonderbuild messaging, potentially WhatsApp) Ability to create process documentation and training materials Benefits Independent Contractor Perks Permanent work from home Immediate hiring Steady freelance job Originally posted on Himalayas