Transaction Coordinator – Novation & Dispositions
Company: We Buy Houses USA
Job Type: Full-Time / Contract
Location: Remote
Compensation: Competitive + Performance Bonuses
About Us:
We Buy Houses USA is a fast-growing real estate investment and acquisitions company operating nationally.
Put 10–20+ properties under contract monthly
Specialize in wholesaling, novations, and creative transactions
Seeking a world-class Transaction Coordinator who can move deals from contract → listed → buyer → closed with speed, accuracy, and zero errors
Ideal for someone who is organized, process-driven, and experienced specifically with novation transactions
Role Overview
You will manage the entire novation disposition pipeline after a property is signed.
Handle 50+ active files at a time
Coordinate sellers, agents, title, and internal teams
Ensure accurate documentation, fast turnaround times, and full compliance
Maintain structure, consistency, and high-volume workflow efficiency
Key Responsibilities
Novation Transaction Coordination
Manage all steps from contract → MLS listing → offers → inspection → title → closing
Coordinate novation paperwork, addenda, disclosures, and required documentation
Ensure state-by-state novation compliance (assignment restrictions, limits, etc.)
Track all deadlines: inspections, contract dates, title milestones, etc.
Communicate daily with:
Sellers
Agents
Buyers
Title/escrow
Internal dispositions team
Listing & Agent Management
Prepare and submit MLS listings
Manage 40–50+ active listings with quick responsiveness
Update prices, photos, access instructions, and listing data
Track inbound offers and coordinate counters/acceptance
Organize access, lockbox setup, vendor scheduling, and listing readiness
Title & Closing
Open title and push files through underwriting rapidly
Clear liens, HOA issues, payoffs, and missing documentation proactively
Ensure all novation-specific title documents are executed properly
Coordinate walkthroughs, closing timelines, disclosures, and settlement statements
Required Experience
Must Have:
1–2+ years as a Transaction Coordinator working specifically with Novation deals
Experience handling 50+ active transactions at once
Strong understanding of:
Investor transactions
MLS workflows
Title/escrow processes
Inspections, contingencies, and deadlines
Creative deal structures
Tech-savvy with CRMs, spreadsheets, e-sign tools, and task apps
Bonus Experience
Wholesale dispositions (assignments, double closings)
RESimpli CRM experience
Multi-state experience (especially FL, OH, TX)
What We’re Looking For
Highly process-oriented with strong SOP and checklist discipline
Exceptionally organized; able to turn chaos into structure
Fast, clear communicator
Zero-ego team player
Someone ready to own and improve the disposition pipeline
What We Offer
Competitive monthly pay
Fully remote position
Long-term stable role with growth opportunities
High-performance team environment with strong internal support
How to Apply
Please submit your resume and a brief summary that includes:
Your novation transaction experience
The average number of deals you’ve managed simultaneously
The tools/software you’ve worked with
Why you’d be an excellent fit for a high-volume investor company
Apply Now
Apply Now