Job title: Senior Administrative Assistant - Office of the Vice Provost & Dean of Graduate Studies in Cape Girardeau, MO at Southeast Missouri State University Company: Southeast Missouri State University Job description : Position Summary SENIOR ADMINISTRATIVE ASSISTANT Office of the Vice Provost and Dean of Graduate Studies Full-Time Primary Responsibilities: Provides full administrative support to the Office of the Vice Provost and the Dean of Graduate Studies, including their calendars - scheduling meetings and internal and external events, and travel arrangements Greets visitors, maintains a friendly and welcoming office environment, answers multiple telephone lines, and serves as a resource for inquiries Performs computer applications, including word processing, spreadsheet and database, and transcription from a variety of materials Assist with academic program and curricular changes within the University and their submissions to MDHE and HLC Provides support for institutional accreditation needs and assessment efforts Processes budget transactions for Provost, Vice Provost, and Graduate Offices Schedules appointments and meetings for various committees and councils Organizes and distributes materials and mailings Maintains complex, comprehensive filing systems Handles confidential materials Organizes, attends, and records minutes for Graduate Council meetings Coordinates graduate assistantship processes, including annual orientation Organizes, attends, and records minutes for various committees, including but not limited to: Academic Assessment, AQIP, General Education Council, Information Technology, Center for Strategic and International Studies (CSIS) Experience, Funding for Results, and other initiatives Provides electronic data and summaries from University database system(s) Undertakes responsibility for special assignments, projects, and reports as assigned by the Vice Provost and/or Dean of Graduate Studies Required Qualifications High school diploma or GED Demonstrated knowledge of Microsoft Office Word, Excel, and Access Outstanding administrative support skills Excellent interpersonal, verbal, and written communication skills Evidence of the ability to work independently with minimal supervision Excellent organizational and planning skills Demonstrated ability to handle multiple tasks with frequent interruptions Experience in handling sensitive and confidential information Demonstrated experience and understanding of customer service Required Information & Deadline Application Deadline: To ensure full consideration, application materials must be received by May 11, 2025. The position is available immediately and will remain open until filled. To Apply: Submit the following items by clicking on the APPLY button at the top of the job announcement. Applications submitted without a cover letter/letter of interest and resume will be rejected. Letter of interest addressing required qualifications Current resume Names and contact information of three professional references may be asked for at a later date if not submitted Additional Information About Southeast Missouri State University (SEMO): Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society. Southeast Missouri State University provides an excellent benefits package. For complete benefit details visit our website at Expected salary : Location : Cape Girardeau, MO Job date : Sun, 27 Apr 2025 00:10:40 GMT Apply for the job now! Apply for this job