[Remote] Permit Assistant

Note: The job is a remote job and is open to candidates in USA. Pearce Services is a leading technology-enabled provider of asset management solutions for mission-critical electromechanical infrastructure throughout North America. The Permit Assistant plays a crucial role in maintaining files, record keeping, and assisting the Permit Manager with administrative duties to ensure project success. Responsibilities - Complete mail-in order permits - Work with internal, global, and jurisdictional teams for permit follow ups - Maintain data accuracy within permitting for the region - Work with the internal permitting and project teams to fulfill needed permit admin duties required - Coordinate work with a team of engineers is ISP/CWIP central office and access jobs to review projects for completion, corrections, and preparation for Teco and closure - May facilitate conference calls or messaging with stakeholders for status on ongoing projects - Maintain tracker of open projects with status data and other pertinent data - Coordinate CDFS/FT3 construction projects - Review projects for OSP/ISP completion and Test and Turn-up - Assure that construction Final Cups have been reviewed and accepted by customers before submitting for Teco/Verify Actuals/Closure team - Make current updates to Salesforce (Sitetracker) and WFMT as appropriate - Coordinate with Engineers to ensure project structure is accurate and funding levels have been approved - May make AANP submissions to process accounting corrections or to process zero closure of cancelled projects - Work with databases and systems: NDS, Fireworks, BidMaster, AANP, Cosmo, JDS, Microsoft Office Apps, NBIE, FORTE, FACS, WFMT, Salesforce, Armor - Demonstrates accuracy and thoroughness, looks for ways to improve and promote quality, and monitors own work to ensure quality - Meets permitting admin KPI standards - Monitor Permitting KPIs for the project team to know where to aid the team Skills - High School Diploma or GED required - 1-2 years of office administration experience preferred - Strong analytical and problem-solving skills required - Proficient in Microsoft Office applications – Excel, PowerPoint, Word, Vizio - Must be able to perform and prioritize work with minimal supervision - Able to effectively handle multiple priorities with strong attention to detail in a fast-paced environment - Strong interpersonal, organizational, oral, and written communications skills - Must be able to work alone and with a team - Ability to travel up to 50% of the time, travel may be required by air or vehicle - Must have a valid driver's license and an acceptable driving record - Detail-oriented and able to maintain internal and customer tracking systems - Experience working with permitting agencies and experience with OSP telecom and/or utility builds preferred - Preference to a candidate residing on the Eastern Standard Time zone Benefits - Health and life insurance - 401k with employer match - Paid time off - Tuition reimbursement - Professional development courses - Medical, dental and vision insurance - Flexible spending accounts - HSA option - Paid vacation - Paid holidays - Company-matching 401(k) Retirement - Life Insurance - Company vehicle - Phone - Laptop - Tablet - All necessary tools and safety equipment Company Overview - Pearce Services is a leading provider of repair, maintenance, engineering, installation and expansion solutions. It was founded in 1998, and is headquartered in Paso Robles, California, USA, with a workforce of 1001-5000 employees. Its website is http://www.pearce-services.com/.