Note: The job is a remote job and is open to candidates in USA. The HWP Group is a medical and scientific communications agency that collaborates with life science industry stakeholders. They are seeking a Coordinator, Financial Operations to ensure the accuracy and compliance of event financials, manage speaker payments, and assist with transfer of value reporting.
Responsibilities
- Ensure the accuracy and compliance of financials related to Medical Marketing and Speaker Bureau program management
- Review and process payments for speakers, including honoraria, travel reimbursements, and per diems, ensuring alignment with contractual and compliance requirements
- Support the review and reconciliation of transfer of value activities and reporting
- Maintain up-to-date knowledge of client-specific business rules and compliance guidelines
- Maintain professional and effective communication with clients, speakers, and internal teams regarding financial or compliance inquiries
- Process and track financial transactions accurately and efficiently using systems such as NetSuite and other accounting tools
- Respond promptly to inquiries from account teams and speakers, ensuring resolution with professionalism and accuracy
- Contribute to process improvements that enhance accuracy, timeliness and compliance in financial operations
- Strong organizational and time management skills with the ability to prioritize effectively
- Exceptional attention to detail and accuracy
- Demonstrated problem-solving ability and sound judgment
- Initiative to work independently while collaborating effectively with colleagues
- Excellent written and verbal communication skills
- Strong customer service orientation and professionalism in all interactions
Skills
- Bachelor's degree in accounting, finance or business administration a plus
- 1-3 years of relevant work experience
- Basic accounting knowledge or demonstrated competency in working with numbers
- Proficiency with Microsoft® Office Suite
- Familiarity with account software such as NetSuite and database navigation
- Strong organizational and time management skills with the ability to prioritize effectively
- Exceptional attention to detail and accuracy
- Demonstrated problem-solving ability and sound judgment
- Initiative to work independently while collaborating effectively with colleagues
- Excellent written and verbal communication skills
- Strong customer service orientation and professionalism in all interactions
Benefits
- 100% employer-paid medical, dental, and vision insurance
- 401k plan employer matching
- Eligibility for profit sharing
- Generous PTO, including a week off in December for the holidays
- Paid volunteer time off
- Tuition reimbursement
- On-site gym and other employee wellness initiatives
- Casual work attire
- Comprehensive mental health services
- Leadership development training program and other career development programs
- Remote and hybrid work schedule options
Company Overview
- Founded in 2005, The HWP Group (Health & Wellness Partners, LLC) is a leading provider of medical communications solutions to global life sciences companies. It was founded in 2005, and is headquartered in Upper Saddle River, New Jersey, USA, with a workforce of 201-500 employees. Its website is https://www.thehwpgroup.com.