Northwestern University is seeking a Program Coordinator for its undergraduate chemistry program. This role provides administrative and operational support, manages course administration, and serves as a primary point of contact for undergraduate students, ensuring effective program delivery and an excellent student experience.
Responsibilities
- Manages the day-to-day administrative operations of the undergraduate chemistry program
- Supports course scheduling, classroom assignments, and enrollment management through university systems such as CLSS, CAESAR, and Canvas
- Maintains major and minor records, manages program databases, compiles program data, and prepares reports
- Supports student organization programming and activities
- Provides administrative support for teaching faculty, particularly for introductory and intermediate undergraduate chemistry courses
- Coordinates course administration including Canvas course sites, grading support, exam logistics, and classroom coordination
- Assists faculty with course materials, evaluations, and student communications
- Coordinates placement and assessment activities for incoming students and manages administration of the department’s Initial Assessment and Placement Exam
- Serves as a primary contact for undergraduate students enrolled in chemistry courses
- Troubleshoots student issues with instructional platforms including Canvas, CAESAR, Crowdmark, and iClicker
- Communicates program information and supports student access to course materials and resources
- Performs other duties as assigned
Skills
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's degree or higher; OR appropriate combination of education and experience
- 1 year program/project administration or other relevant experience
- Working knowledge of Caesar, CLSS, Canvas or equivalent systems
- Working knowledge of Microsoft Excel, Word, & Outlook
- Strong communication skills and a commitment to customer service
- Ability to work, support and maintain a productive, collaborative, and continuous relationship with colleagues across the Department of Chemistry and Weinberg College of Arts and Sciences
- At least 2 years of program administration or similar experience
- Experience providing administrative support to faculty or academic programs
- Experience working with academic or student information systems
Benefits
- Meaningful, competitive, high-quality health care plans
- Retirement benefits
- Tuition discounts
- Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
- Flexible work arrangements
- Programs to help you locate and pay for quality, affordable childcare and senior/adult care
- Employee career development
- Tools and resources for developing your professional potential or continuing your formal education
Company Overview
- Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics. It was founded in 1851, and is headquartered in Evanston, Illinois, USA, with a workforce of 5001-10000 employees. Its website is https://www.northwestern.edu.
Company H1B Sponsorship
- Northwestern University has a track record of offering H1B sponsorships, with 325 in 2025, 308 in 2024, 280 in 2023, 282 in 2022, 184 in 2021, 155 in 2020. Please note that this does not guarantee sponsorship for this specific role.