Description: • Marketing & Referral Development: Research and identify referral sources (attorneys, school districts, advocates, pediatricians, etc.). • Conduct outreach to potential referral sources via email, phone, or LinkedIn. • Maintain a referral database and track outreach progress. • Create marketing materials (flyers, presentations, newsletters) using Canva or similar tools. • Assist with managing social media presence and professional networking platforms. • Communication & Inbox Management: Manage and organize email inbox; flag urgent items and draft responses when appropriate. • Send timely, professional communications to referral sources, clients, and schools. • Schedule meetings and follow up on pending communications. • Client Intake & Administrative Support: Respond to new client inquiries and provide initial intake forms. • Collect, organize, and securely manage intake documents. • Schedule initial consultations and testing appointments. • Maintain accurate client records with confidentiality. • Ongoing Administrative Support: Track deadlines, case progress, and follow-up tasks. • Create and maintain simple spreadsheets, reports, and project trackers. • Daily & Weekly Tasks: Daily: Monitor and manage email inbox; Respond to new inquiries or referrals; Update referral outreach tracker. • Weekly: Send outreach emails or calls to potential referral sources; Draft or design marketing content (social media posts, newsletters, flyers); Update referral and client intake databases; Meet briefly with neuropsychologist (via Zoom/Slack) to review priorities. • Platforms: Zoom, Google Workspace (Docs, Sheets, Drive, Calendar), Canva, LinkedIn (or similar email platforms), Trello, Asana, or equivalent (if needed). Requirements: • Prior experience in healthcare, psychology, education, or legal services settings (a plus) • Prior administrative, marketing, or virtual assistant experience, or experience in the field of K-12 education (a plus) • Background in marketing, referral development, or client intake (a plus) • Strong written and verbal communication skills. • Familiarity with outreach, sales, or client communication. • High level of professionalism, confidentiality, and discretion. • Ability to manage multiple projects with attention to detail. • Flexible scheduling with some overlap in business hours (Pacific Time preferred). • Responsiveness expected within 24 hours for communications. Benefits: • There are no benefits for this role as it is meant to be performed by independent contractors. Please let me know if you have any questions. Apply tot his job