About the Role:
We are seeking a highly skilled and detail-oriented Executive Assistant to join our Integrated Planning & Franchise Management team at Walt Disney Studios. As a key member of our team, you will provide comprehensive administrative support to our Senior Vice President (SVP) and Vice President (VP) of Franchise Management, driving strategic initiatives and fostering collaboration across various sectors. If you are a motivated individual with exceptional organizational skills, a positive outlook, and a passion for delivering results, we invite you to apply for this exciting opportunity.
About the Company:
Walt Disney Studios Franchise Management & Integrated Planning facilitates alignment among the Studio and lines of business across The Walt Disney Company, Disney Parks, Experiences and Products, Home Entertainment, Disney Music Group. Our team collaborates on a global scale to maximize the value of our brands and respective films while supporting the processes and priorities of internal business partners. We thrive in a fast-paced environment, committed to delivering excellence in all aspects of planning and management.
Responsibilities:
As an Executive Assistant, Integrated Planning & Franchise Management, you will be responsible for:
- Providing comprehensive administrative support to the SVP Integrated Planning & Franchise Management and the VP Franchise Management (DLA/20CS), including managing calendars, scheduling meetings and conference rooms, answering phone calls and taking messages, and submitting expense reports.
- Developing a strong understanding of key leadership roles across the studio and broader enterprise, being knowledgeable of points of contact and communication preferences to facilitate seamless meeting scheduling, including creating strong relationships with executive assistants and partners to assist with planning and coordination.
- Proactively monitoring and managing meeting attendance, ensuring priority attendees are tracked and demonstrating agility in scheduling with multiple senior management teams concurrently.
- Organizing, maintaining, and updating department electronic files (shared network folders) while ensuring all documents required for the team are printed and accessible.
- Coordinating, updating, and delivering essential team documents and databases timely and efficiently.
- Supporting the team with office resource management and assisting on special projects beyond daily administrative tasks as required.
- Organizing and coordinating Partner events, from submission for approval to tracking RSVPs and managing check-ins.
- Booking and managing travel, including coordinating meetings, creating detailed travel itineraries, coordinating with local offices, submitting and managing expense reports in a timely basis.
- Managing details for annual Studio International Summit, including managing agenda, key logistics, invites, and communication to attendees and key executives across WDS.
- Supporting office of the President for Town Halls and larger company events as needed, answering phones, and supporting calendar.
Basic Qualifications:
To be successful in this role, you will need:
- 1+ years of administrative experience at the senior management level, preferably within the entertainment industry.
- Strong computer skills with proficiency in both PC and Mac environments, including Microsoft Outlook, Word, Excel, PowerPoint, Keynote, and Google Docs.
- Proven ability to prioritize tasks, meet deadlines, and decisively adapt to changing situations with ease and flexibility.
- Exceptional attention to detail alongside the ability to maintain professionalism in high-pressure situations.
- Outstanding organizational skills with a strong commitment to follow-through, capable of managing multiple projects efficiently and concurrently.
- Excellent verbal and written communication skills, facilitating effective interaction and information transmission.
- A positive outlook with proactive, resourceful, and adaptable qualities.
- Exceptional interpersonal skills, able to foster a collaborative work environment and coordinate effectively with colleagues at all levels.
- A valued team player with an approachable demeanor, skilled in navigating diverse personalities and responsibilities without getting overwhelmed.
Preferred Qualifications:
While not required, the following qualifications are highly desirable:
- Bachelor's Degree or equivalent experience.
- Familiarity with SAP.
Career Growth Opportunities and Learning Benefits:
As a member of our team, you will have access to:
- Opportunities for professional growth and development, including training and mentorship programs.
- A dynamic and supportive work environment, fostering collaboration and innovation.
- A comprehensive benefits package, including medical, financial, and other perks.
- A competitive salary and bonus structure, recognizing your contributions to our success.
Work Environment and Company Culture:
Our team thrives in a fast-paced environment, committed to delivering excellence in all aspects of planning and management. We value:
- Collaboration and teamwork, recognizing the importance of diverse perspectives and skills.
- Continuous learning and professional growth, investing in our team members' development.
- Open communication and transparency, fostering a culture of trust and respect.
- Flexibility and adaptability, embracing change and innovation.
Compensation, Perks, and Benefits:
We offer a competitive salary and bonus structure, recognizing your contributions to our success. Our comprehensive benefits package includes:
- Medical, financial, and other perks, supporting your well-being and financial security.
- A flexible work environment, accommodating your needs and preferences.
- Opportunities for professional growth and development, including training and mentorship programs.
Ready to Apply?
If you are a motivated individual ready to contribute to a thriving team, we encourage you to apply now! We are excited to review your application and look forward to discussing this opportunity further.
Apply Now