Executive Assistant To The Director Of Engineering (India/Philippines) REMOTE LOCATION

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to the Director of Engineering to provide high-level administrative and coordination support. This role is ideal for a candidate with a Civil Engineering diploma or degree who understands engineering terminology, project workflows, and technical documentation, and can effectively support a fast-paced engineering function.  The ideal candidate will serve as a strategic and administrative partner to the Director of Engineering, helping manage schedules, communications, documentation, reporting, meeting coordination, and follow-up on departmental priorities. This individual should be comfortable working with engineering-related documents, coordinating with technical teams, and supporting project and operational activities across multiple priorities.  KEY RESPONSIBILITIES  - Provide direct administrative support to the Director of Engineering   - Manage calendars, schedule meetings, and coordinate internal and external appointments across time zones  - Organize and track priorities, deadlines, action items, and follow-ups for the Director and engineering team  - Assist in the development of proposals and statements of qualifications (SOQs) by coordinating content, gathering project information, formatting submission materials, and helping ensure timely and accurate delivery  - Prepare meeting agendas, take meeting notes, and distribute clear action items   - Draft, format, and manage correspondence, reports, presentations, and internal documents  - Support the review, organization, and tracking of engineering documentation, including plans, reports, submittals, and project records  - Coordinate with internal departments, consultants, vendors, and project stakeholders to support workflow and communication  - Assist with document control, file organization, and maintaining accurate records for engineering projects and department activities   - Help monitor project milestones, deliverables, and status updates to ensure timely follow-through   - Support preparation of presentations, summaries, dashboards, and reports for leadership meetings   - Track invoices, budgets, or administrative project costs as assigned   - Assist with travel planning, scheduling logistics, and other executive support needs  - Maintain confidentiality and professionalism in handling sensitive business information  QUALIFICATIONS  - Diploma or degree in Civil Engineering required  - 3+ years of experience in an Executive Assistant, Engineering Coordinator, Project Coordinator, or similar support role  - Prior experience supporting a director, senior leader, or executive preferred  - Strong understanding of engineering terminology, project documentation, and technical workflows  - Excellent verbal and written English communication skills  - Strong organizational skills with the ability to manage multiple priorities and deadlines   - High attention to detail and ability to work independently in a remote environment  - Professional, resourceful, and proactive approach to problem-solving  PREFERRED SKILLS  - Experience supporting engineering, construction, infrastructure, or technical teams   - Familiarity with project coordination, document management, and engineering deliverables  - Strong proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook   - Experience with scheduling platforms, virtual meeting tools, and collaboration systems such as Microsoft Teams or similar  - Ability to read and understand engineering drawings, reports, and technical documents is a plus  - Experience working with teams in the U.S. or supporting leadership across multiple time zones is strongly preferred  WORK ENVIRONMENT  - Fully remote role based in India or the Philippines   - Must have reliable internet connectivity and a professional remote work setup   - Flexibility to support U.S. business hours, as needed ' Salary: $4-$9 per hour