Canada Mortgage and Housing Corporation (CMHC) is committed to contributing to a well-functioning housing system. They are seeking a Bilingual Administrative Assistant to provide high-quality administrative services to Senior Management and Directors, ensuring efficient workflows and effective communication within the organization.
Responsibilities
- Coordinate requests for facilities, IT support, translation, office supplies, and new employee onboarding activities
- Manage calendars, emails and appointments; respond to routine inquiries; and organize meetings and related logistics
- Prepare meeting agendas, attend management team meetings, take notes of follow-up items, and monitor status of deliverables
- Arrange travel, accommodations, itineraries, and prepare related expense claims
- Manage general administrative financial tasks such as procurement requests, expense reports, invoice payment requisitions, preparation of quarterly journal vouchers and accruals
- Prepare, proofread, and format presentations, reports, and correspondence
- Maintain records and document repositories (e.g., SharePoint sites, microsites, MS Teams channels, shared mailboxes and distribution lists) and support workflow management
Skills
- A high school diploma with at least 1-year of experience in an administrative environment
- Strong attention to detail and a high level of accuracy
- Excellent organizational skills, with the ability to work in a fast-paced environment and prioritize multiple competing assignments
- Effective oral and written communication skills
- Strong interpersonal skills, including tact, judgment, professionalism, and discretion
- Bilingualism (English and French) is required
- A College diploma or certificate in office administration or office management
- Knowledge of Finance, Procurement and other administrative processes, policies and procedures
- Advanced knowledge of Microsoft Office and web-based applications (Word, Excel, PowerPoint, MS Teams) and experience maintaining access and control of SharePoint document management systems
Benefits
- Accrued vacation.
- Annual individual performance bonus.
- Support towards your personal and professional growth with training, mentorship and more.
- An inclusive workplace culture and environment.
Company Overview
Rising to the housing challenges of today and tomorrow Housing is the foundation on which we build our lives. It was founded in 1946, and is headquartered in Toronto, Ontario, CAN, with a workforce of 1001-5000 employees. Its website is http://cmhc.ca/en.
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