Administrative Assistant Job Description -
Job Summary:
The Administrative Assistant supports attorneys, paralegals, and staff by performing a variety of administrative and clerical duties to ensure the efficient operation of the personal injury department. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information while providing excellent service to clients.
This role is onsite!
2 years of administrative experience required (Law Office Preferred)
3 years of experience working at the same company to show job stability
Key Responsibilities:
· Answer and direct incoming phone calls in a professional manner.
· Monitoring and Re-stocking supplies
· Coordinating with office vendors and building management
· Great and assist clients and visitors.
· Schedule client consultations, meetings, and appointments for attorneys and staff.
· Maintain and organize physical and electronic case files.
· Assist with preparing, formatting, and proofreading legal documents and correspondence.
· Scan, copy, file, and upload documents into the firm’s case management system.
· Process incoming and outgoing mail.
· Request and track medical records, bills, and other case-related documentation.
· Assist with client intake and ensure all required documentation is completed.
· Maintain calendars and monitor important deadlines.
· Provide general administrative support to attorneys and paralegals as needed.
Qualifications:
· High school diploma or equivalent required; associate or bachelor’s degree preferred.
· Previous administrative or office experience preferred (law firm experience is a plus).
· Strong communication and interpersonal skills.
· Proficiency in Microsoft Office (Word, Outlook, Excel).
· Excellent organizational skills and attention to detail.
· Ability to multitask and prioritize tasks in a fast-paced environment.
· Ability to always maintain confidentiality and professionalism.
Skills & Competencies:
· Time management and organization
· Customer service and client communication
· Attention to detail
· Problem-solving ability
· Team collaboration
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