Executive Assistant/Project Coordinator; Local Remote, Las Vegas metro area
Position: Executive Assistant / Project Coordinator (Local Remote, Las Vegas metro area) Location: Nevada Executive Assistant / Project Coordinator (Local Remote, Las Vegas metro area) The organization is seeking a high-performing Executive Assistant/Project Coordinator to serve as a true right-hand to the Managing Partner. This role blends executive support, project coordination, personal concierge-level assistance, and emerging chief-of-staff responsibilities. Local remote. Must reside in the Las Vegas metro area. Base pay range $70,000.00/yr - $90,000.00/yr About the Job • Executive & Personal Support : Manage calendar, travel (domestic & international), and meeting coordination • Monitor and manage inboxes, draft responses, and escalate key messages • Book and confirm hard-to-obtain reservations (e.g., restaurants, hotels, flights) • Assist with personal admin (appointments, Secretary of State renewals, rental properties, etc.) • Project & Task Management : Use to track tasks, priorities, and team assignments • Follow up with internal staff and vendors on outstanding tasks and reports • Organize files, contracts, renewals, and documentation (One Drive, Teams, Docu Sign) • Ensure timely renewals for licenses, insurance, and registrations across entities • Client & Team Communication : Serve as point-of-contact for scheduling and follow-up on client deliverables • Summarize meetings or recorded calls using AI-assisted tools or manual review • Assist in preparing first drafts of contracts, LOIs, and term sheets from templates • Help oversee task accountability for internal and external team members • Business Support & Coordination : Interface with accounting, tax, and operations teams to ensure key initiatives stay on track • Review financials, reports, and KPIs for trends, red flags, or discussion points • Coordinate across departments to gather information and relay updates to the Managing Partner • Support occasional high-level research or business development activity About You • Experience : 5+ years supporting C-level executives in high-growth or entrepreneurial environments • Education : Bachelor’s degree preferred, but equivalent experience and skills accepted • Tech-savvy : Comfortable learning and using tools like , One Drive, Teams, Quick Books Online, Docu Sign, and AI transcription tools • Communication : Exceptionally strong verbal and written communication skills • Organization : Able to handle a fast-moving task list, competing deadlines, and multiple channels of communication • Follow-through : You don’t drop the ball. Ever. • Detail-oriented : Spelling or formatting errors are a deal-breaker in this role • Discretion : Able to handle sensitive information with professionalism and confidentiality • Problem-solver : Sees inefficiencies and proactively addresses them • Growth-oriented : Willing to learn the business and grow into a broader operations or chief-of-staff role over time • Local remote : Must reside in Las Vegas metro area Competitive salary commensurate with experience + performance-based bonus, 401(k) plan with company match, medical, dental, and vision insurance, PTO and paid holidays, mentorship and leadership development from a serial entrepreneur. Schedule : Full-time, 40 hours per week. Core hours are 8:00 AM – 5:00 PM, with occasional after-hours availability required for time-sensitive matters Note: This description reflects the current duties and responsibilities of the role and is not intended to be an exhaustive list of all possible tasks. #J-18808-Ljbffr Apply tot his job